If you only want to make a copy of the pst file if it has changed, this PowerShell script compares the file size, copying it only if the file size is different. Get-Process Outlook | Foreach-Object | stop-process –forceĬopy-Item "D:\Documents\Outlook Files\*.pst" $TodayFolder New-Item $TodayFolder -ItemType DirectoryĬopy-Item $Env:USERPROFILE"\Documents\Outlook Files\*.pst" $TodayFolderĬlose Outlook, copy the PST files then reopen it after the PST files are copied. $TodayFolder = "D:\PST Backups\$(get-date -f yyyy-MM-dd)" Storing PST files in folders by date reduces clutter if you have multiple PST files and makes it easy to delete old backup sets. This script will work on any computer when you use the default location for the PST files (C:\Users\%username%\Documents\Outlook Files).Ĭopy-Item $Env:USERPROFILE"\Documents\Outlook Files\*.pst" "D:\PST Backups"Ĭreate a subfolder with today's date for the backup location. To copy all the PST file in a specific location, to a backup folder in another location:Ĭopy-Item "C:\Outlook Files\*.pst" "D:\PST Backups" Instead, you should export the calendar and contacts to a CSV or PST file. But, because OST files can only be opened by the account and profile that created the OST file, you need a 3rd party utility to recover content in the OST file if the account was removed from your profile. One glaring exception: if you use an IMAP account and have Calendar, Contacts, and Tasks folders with "this computer only" in the name, they are not synced with the server. pst file for a list of common issues and solutions.While you can make copies of OST files used by IMAP and Exchange accounts, because an OST is just an offline cache of the mailbox on the server, everything in the OST file is synced. You'll still see and have access to your email, contacts, and calendar in Outlook. When Outlook exports email, contacts, and calendar info to a. Outlook does not export meta-data such as folder properties ( views, permissions, and AutoArchive settings) message rules and blocked senders lists. Outlook makes a copy of your email to the. Pst files are created when you export or back up email, contacts, and calendar to an Outlook. pst file to your existing Outlook folders. Tip: If you want to retrieve only a few emails or contacts from an Outlook Data File (.pst), you can open the Outlook Data File, and then, in the navigation pane, drag and drop the emails and contacts from. Once your Internet connection is re-established, Outlook will continue importing the. This happens when the Internet connection is interrupted, even for a moment. pst file to your Microsoft 365 mailbox, you may see a message that it's trying to connect with Microsoft 365. When the progress box disappears, the import is finished. Outlook starts importing the contents of your. This imports the data into the folder currently selected.Ĭhoose Finish. If you're NOT importing into your Microsoft 365 mailbox, choose Import items into the current folder. pst file into your Microsoft 365 mailbox, choose that mailbox here. If you're importing the contents of your. If a password was assigned to the Outlook Data File (.pst), enter the password, and then click OK. Under Options, choose how you want to deal with emails and contacts, then choose Next. Select Outlook Data File (.pst) and click Next.īrowse to the. Select Import from another program or file, and then click Next. See What version of Outlook do I have? to find your version of Outlook and to get to right import steps. If your ribbon doesn't have a File option in the top left corner, you aren't using an Outlook app installed on your computer. These instructions assume you've already exported your Outlook email, contacts, and calendar from another instance of Outlook, and now you want to import them to Outlook.Īt the top of your Outlook ribbon, select File. You want to move Outlook items between local folders and an IMAP or Exchange server. You want to move Outlook items from PC to Mac or Mac to PC You want to move Outlook items from one PC to another PC You want to move Outlook items from one email account to another email account There are several reasons why you might want to import Outlook items from an Outlook Data File (.pst).
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